Update: As per a tweet from the official Twitter handle of the GST Council on the evening of 1st Feb, 2018, it has been decided to extend the trial phase for generation of e-way bill, both for inter and intra-State movement of goods, in view of the difficulties faced by businesses in generating the e-way bill due to technical glitches. It shall be made compulsory from a date to be announced.
E-way bill registration on the e-way bill portal
There are primarily 4 stakeholders who are involved in the processing of a typical e-way bill – suppliers, recipients, transporters and tax officers. While suppliers, recipients and transporters are concerned about checking whether the consignment is moving from the source to the destination, the tax officers are concerned about whether the consignment is accounted for by both suppliers and recipients. A natural question which will thus emerge for both suppliers and transporters is – how to register for e-way bill.
Thus it is important for both registered businesses as well as unregistered transporters to complete e-way bill registration on the e-way bill portal.
E-way bill registration online for registered businesses
The steps to register for e-way bill, for registered businesses are as follows:
1.Keep the GSTIN and Mobile No. registered with the GST portal ready.
2.Log on to www.ewaybill.nic.in.
3.Click on “e-Way Bill Registration”.
4.Enter GSTIN number and click “Go”.
5.Once the request is submitted, one will be redirected to an e-way bill registration form.
6. In the form, “Applicant Name”, “Trade Name”, “Address” and “Mobile Number” will be auto-populated
7. Click on “Send OTP”, in order to get the OTP on the registered mobile number. Once the OTP is received, enter the OTP on the system. Next, click on “Verify OTP”, post which the OTP will be validated, and all the details will be verified on the e-way bill portal.
8.Provide a User ID or User Name, in order to operate the newly created account on the e-way bill portal. Please note, that the username should include about 8 to 15 alphanumeric characters and can include special characters as well. Once a request for the same is submitted, the e-way bill portal will validate whether the given User ID or User Name exists or not.
9.Once the User ID or User Name is approved by the e-way bill portal, provide a Password. Please note, that the password will need to have a minimum of 8 characters, which could be alphanumeric and could also include special characters. Please note, that the Password will be case-sensitive.
10.Once both User ID / User Name and Password are validated and approved, the final registration request is submitted. If there is any error, the system will pop up the appropriate error message. Else, if all is fine, the User ID / User Name along with the Password is created and registered with the e-way bill portal, thus completing the process of e-way bill registration.
E-way bill registration online for unregistered transporters
An unregistered taxpayer, will not have a GSTIN, using which one may register for e-way bill on the portal. Thus, they will need to use the alternative method of e-way bill registration i.e. using the business details.
The steps to register for e-way bill, for unregistered transporters are as follows:
1.Keep the business details ready.
2.Log on to www.ewaybill.nic.in.
3.Click on “Enrolment for Transporters”.
4.On doing so, an e-way bill registration form will appear, which will have some compulsory fields (marked as *) and some non-compulsory fields. The form will ask for the following business details:
a.Select your State* (Select from a drop-down menu)
b.Legal Name* (Enter Name as per PAN)
c.Trade Name, if any
d.PAN*- After entering the PAN No., click the “Validate” button, post which one will be allowed to fill the other fields
f.Type of Enrolment* (Warehouse/Depot, Godown, Cold Storage OR Transport Services)
g.Constitution of Business* (Foreign Company, Partnership, Proprietorship, Public Limited, Private Limited, Unlimited OR Others)
h.Particulars of Principal Place of Business
i. Building No. / Flat No.*
ii. Floor No.*
iii. Name of the Premises / Building*
iv.Road / Street*
v.City / Town / Locality / Village*
vi. Taluka / Block*
viii. PIN Code*
i.Contact Information (the email address and mobile number will be used for authentication)
ii. Telephone Number with STD
iii. Fax Number with STD
j.Nature of Premises (Own, Leased, Rented, Consent, Shared OR Others)
k.Do you have Aadhar number of Proprietor or Main person of Company / Firm (Select “Yes” OR “No”)
i.If “Yes” is selected, tick a box authorising the GSTN to obtain one’s details from UIDAI for the purpose of verification
ii. Aadhar No* (Prop. or Main person of Company / Firm)
iii. Name* (As per Aadhar)
iv.Mobile No* (As per Aadhar) – Once Mobile No. is entered, click on the “Verify Detail & Send OTP” button, post which an OTP will be sent to the registered mobile number
v. Verify OTP Received from Aadhar* – Once the OTP is received and entered, click on the “Verify OTP” button, which will complete the Aadhar verification process
i. Address Proof (Click “Choose file” to browse and then click “Upload”. There is no file format or file size specified, however either PDF or JPEG can be uploaded)
ii.ID Proof (Click “Choose file” to browse and then click “Upload”. There is no file format or file size specified, however either PDF or JPEG can be uploaded)
i. User Name*
n.Verification* – Here, tick a box, confirming that all the details provided are correct
5. Once the form is submitted, the e-way bill portal will generate a 15 digit Transporter ID or TRANS ID, along with the user credentials, thus completing the process of e-way bill registration
6. Now the transporter can provide this 15 digit Transporter ID to his clients, so that when they include that in the e-way bill, the transporter will be able to access the same on the e-way bill portal and enter the vehicle number, for the movement of the consignment.